New hire use of COVID PTO
The U-M COVID-19 PTO, issued in March, is only available to those employees whose start date is prior to June 8, 2020. Any employee hired on or after June 8, 2020, will only qualify for the Emergency Paid Sick Leave Act (EPSLA) hours of time and, after 30 days of service, becomes eligible for the Extended FMLA paid time.
Early biweekly payroll cutoff during July 4th week
A reminder of important dates for the biweekly payroll run the week of the July 4th holiday:
- Early biweekly payroll cut-off: 10 a.m. on Monday, June 29
- Payday: Thursday, July 2
- University-recognized Holiday: Friday, July 3
The off-cycle payroll will run as usual on Thursday, July 2. However, we anticipate that our office as well as the Central Payroll Office will be busy given the special payday, so please submit correction forms requiring off-cycle payment as early as possible to ensure timely processing.
Who to contact
Reference sheets have been created to help both Michigan Medicine employees and timekeepers identify who to contact with employment-related questions. The guides can be shared within your department and are intended to better service our customers with direct contact to the various resources available within the Michigan Medicine HR department and other related areas.
Payroll Webinar: Commonly-Asked Questions
Do you have a payroll or timekeeping question that you’ve been meaning to ask, or want to see an example of how to enter a specific time code in timesheets? Now is your chance to ask and receive live feedback. On Thursday, June 25, from 2-3 p.m., Michigan Medicine Payroll Manager Amanda Louks will host a one-hour webinar to answer the most commonly asked questions. Submit your question or example request to alouks@med.umich.edu[WK1] with the subject line “Payroll Webinar Question.”
Join Zoom Meeting: https://umich-health.zoom.us/j/99935327459
Meeting ID: 999 3532 7459
One tap mobile
+13126266799,,99935327459# US (Chicago)
+16465588656,,99935327459# US (New York)
Time Report Recipient Back Up (new field available)
The Time Report Recipient for each department ID (M-Pathways) should have the department timekeeper listed, or the person responsible for timekeeping and pay. Previously, only one Time Report Recipient could be listed for each department ID. Recently, an additional field was made available called “Time Report Recipient Back Up.” This change allows up to two people to receive reports and audits sent out by the Michigan Medicine Payroll Office. To assign both the Time Report Recipient and the Time Report Recipient Back Up for each department ID, you can complete the Department Maintenance Form.
Updated Pay Analyst contacts
The Michigan Medicine Payroll Office has updated our pay analysts contacts for each business unit. Note who will now be supporting your area. The list is also available here.
Additional Resources
There are several resources available to assist Michigan Medicine time keepers and employees during these challenging times.
- HR FAQ
- COVID-19 Paid Time Off Flow Chart (a guide for reporting time by situation)
If you still have questions, email MMHR-COVID19@med.umich.edu. If your questions are related to timekeeping, contact the Michigan Medicine Payroll office at 734-615-8722 and leave a message or email hr-payroll@med.umich.edu.