This coming Monday, May 31 is the Memorial Day holiday.  Biweekly payroll will run as normal on Tuesday, June 1 with the 10 a.m. deadline for approving time. Please have all time entered and approved by Friday (or Thursday for those who take an extra-long weekend!). Do not wait until Tuesday morning to do your payroll.

Remember that temporary employees will not be paid if their time is not approved!

• The FMT tracking code should not be reported until an FMLA bank has been created for the employee by the HRSC. The easiest way to confirm that the bank has been added is by viewing the employee’s leave balances on the Timesheet page. The FMLA bank will display along with the employee’s other banks (PTO, etc.)

• Once the FMLA tracking bank has been created, if no hours are listed, this means that the employee has already exhausted the FMLA hours within the benefit year.

• It’s vital that an Exceptions Query is run and all errors are fixed on the day prior to a payroll cutoff. This is true for biweekly and monthly payrolls. The following Exceptions Queries can be run either by static group or supervisor ID using the following queries:
  • MTL_EXCEPTION_GROUP
  • MTL_EXCEPTION_SUPERVISOR

  All time should be reported and approved by the day prior to  a payroll cutoff. Wait an hour for the Time Administration process to run, and then run Payable Time queries and one of the Exceptions Queries listed above.

  The most common payroll errors seen by pay analysts, often resulting in incorrect pay for an employee, could be avoided by running the Exceptions Query to identify the errors and then fixing them before the cut-off.

  The most common errors seen on cutoff mornings that are not fixed are Invalid Leave Time Taken, which indicates an overused leave bank, and Invalid Punch Order, which indicates a missed punch or two consecutive ‘in’ or ‘out’ punches. These must be cleaned up before every payroll cutoff to ensure accurate pay for employees.

  A prior period adjustment can be made to add FMT if a bank is not created prior to payroll cutoff. Be sure that FMT added in a previous pay period does not cause an overuse in the current pay period.

To find previous editions of Timekeeper Updates, or to request to be added or removed from the Timekeepers Network email group, visit the Timekeeping & Pay on the MMHR website.

If you have further questions, please reach out to your pay analyst directly. If you do not know who your pay analyst is, please check here. We are experiencing a high volume of calls and emails during this time, so we appreciate your patience as we work through this rapidly changing environment to provide you with the most up to date information.