All bargained-for Physicians Assistants (PA’s) have been migrated into their new contractual job titles as of August 1, 2021.

Starting 8/1/2021, all PA’s will use the ASH (additional service recognition hours) time reporting code to report and pay hours worked pursuant to an on-call shift in accordance with the UPAMM collective bargaining agreement.

• OTR is no longer available on the timesheet. Additionally, the ADV (additional hours worked added to PTO) code should no longer be used

Physician’s Assistant’s on the Sick & Vacation and two bank Extended Sick plans have been migrated into the contractual Paid Time Off (PTO) and three bank Extended Sick plans

• Vacation banks were loaded into their new PTO bank
• Up to 400 hours of Extended Sick loaded to 100% pay bank
• Up to 656 hours of Extended Sick loaded to 66.667% pay bank
• Up to 1056 hours of Extended Sick will remain in the 50% pay bank
• A 40 hour One Time Bank was added
• Only to be used to bridge to Extended Sick Pay when eligible

Other changes to be aware of:

• No change in shift and on-call rates
• Part-time shift language is new, see attached Draft contract
• New workgroup UPAMM1 (SUPAMM1 for those in self-service departments)
• No change in PTO accrual rates in the first year of the contract

UPAMM Accrual Chart

Late in the day on August 9th, 2021 it was reported that UPAMM bargained-for employees weren't able to access their self-service timesheet, coinciding with the move to their new job titles. The issue was investigated and resolved on 8/10/21. Since the Biweekly payroll was running on 8/10/21 no monthly paid employees could access their timesheet that day. Everyone was able to access it the following day.

The 2022 Pay Calendars and Payroll Cutoff resources are now available on the Central Payroll website: http://finance.umich.edu/finops/payroll/forms/cutoffsdeadlines

Monthly-paid employees are paid a monthly salary based on their annual salary divided by 12. However, an hourly pay rate for monthly employees is displayed on employee paychecks when exception time is reported. Here’s how that rate is calculated by the system:

8 x FTE = Prorated hours/day
Number of business days in a month x prorated hours/day
Monthly salary / above number

Example for full-time (1.0 FTE) employee for the month of June (image above):
8 x 1.0 FTE = 8
22 x 8 = 176
6348.30 / 176 = $36.069885 hourly rate

To find previous editions of Timekeeper Updates, or to request to be added or removed from the Timekeepers Network email group, visit the Timekeeping & Pay on the MMHR website.

If you have further questions, please reach out to your pay analyst directly. If you do not know who your pay analyst is, please check here. We are experiencing a high volume of calls and emails during this time, so we appreciate your patience as we work through this rapidly changing environment to provide you with the most up to date information.