Employees who are eligible for PTO sell back should submit a sell back request form to their department timekeeper or supervisor no later than:

• May 9, 2022 for biweekly paid employees
• May 18, 2022 for monthly paid employees

Meeting these request deadlines will ensure timekeepers have enough time to process forms. These dates may not coincide with deadlines outlined in the PTO policy or collective bargaining agreements.

PTO Sell Back (PTB) should be reported in the following pay periods, preferably on a day with no other reported time:

• Biweekly: Pay Period 5/2 - 5/15
• Monthly:  Pay Period 5/1 - 5/31

If for some reason the Sell Back hours are not reported (missed) before the appropriate payroll cut-off, you should report the hours as a prior period adjustment in the appropriate pay period (shown above) and allow the hours to pay out on the following paycheck.

Review full details/requirements of the PTO Sell Back process and form:

• Sell Back Process & Procedure

• Sell Back Request

In order for employees to qualify for a pay out of their PTO when they terminate they must meet the years of service requirement based on the type of employee they are.

Non-bargained for biweekly and monthly paid staff and Bargained for Physician Assistants must have 2 years of service to be eligible for a PTO pay out upon termination of employment at UM.

MNA Bargained for and AFSCME bargained for staff must have 1 year of service to be eligible for a PTO pay out upon termination of employment at UM.

This information can be referenced in the UMHS Non-bargained for PTO Program Policy or Union Contracts.

Please make sure all supervisors, managers, and employees are aware of this information.

A new unexcused time report will be sent monthly to managers and supervisors beginning in May. The report will show unexcused/unscheduled time off reported in the previous month by staff members in that individual manager/supervisor’s area. These reports will include time reporting using the following unexcused/unscheduled time codes: 

• PTU – Paid Time Off Unscheduled
• PTUN – Paid Time Off Unscheduled (Nurses)
• PUW – PTO Unscheduled Without Pay (system generated when PTU is over reported)
• PUWN – PTO Unscheduled Without Pay (Nurses)
• UET – Unexcused Time
• UETN – Unexcused Time
• UETT – Unexcused Time

Reports will be emailed directly to managers and supervisors the first week of every month and will include unexcused time reported by staff members in the previous month.

A newly added feature is now in production on the Enter Time page. There is now an option to view a summary of hours by short code in addition to the summary by time reporting code.

Amanda Louks, Payroll Manager (or designee) will be available for “Office Hours” to meet with Timekeepers & Approvers twice a week for an hour.

There will be designated topics for each session followed by Q & A for any questions you have related or unrelated to the topic. Come join us!

Let us know what topics you want to hear about!

Office Hours Schedule:

• Thursday April 14, 2022 1pm-2pm (Topic: “Reviewing Job Data”)
• Monday April 25, 2022 11am-12noon (Topic: “Static Groups”)
• Wednesday April 27, 2022 11M-12noon (Topic: “BW Audit”)

 Use the zoom link below to join any of the dates/times listed above.

 Join Zoom Meeting

https://umich.zoom.us/j/94066343290

Meeting ID: 940 6634 3290

One tap mobile

+16468769923,,94066343290# US (New York)

+13017158592,,94066343290# US (Washington DC)

Thanks to all of you who have reviewed and sent updates for the Timekeeper Contact List and the Time Report Recipients listed in M-Pathways by department.

It has been a huge effort to get everything sent to us updated and it will benefit us all when it’s finished. The Timekeeper Contact Tool will be updated with all new information on April 18, 2022.

Send Timekeeper and Timekeeper Backup information to Kmeistr@umich.edu. To update the Time Report Recipient and Time Report Recipient Backup in M-pathways for each department ID use the Department Maintenance Request eForm. The UM Health Payroll Office sends out audits after every payroll to the Time Report Recipients. Those recipients should be the Timekeeper and Timekeeper Backup so that needed action can be taken in a timely manner. 

Thanks again and please keep sending updates as changes happen.