Beginning March 4, 2024, HR Business Partners (HRBPs) will be cc’d on overpayment email notifications sent to departments. This way trends can be tracked and followed up on to ensure proper internal business processes are in place to prevent payroll overpayments to employees.

As an organization we strive to pay employees correctly and on time each and every payroll. Every department or unit is responsible for having a system in place (with the proper separation of duties) that produces an accurate payroll and with adequate oversight.

Resources:

• Payroll Controls Standard Practice Guide
• Fiscal Responsibilities Standard Practice Guide
•  Timekeeping Roles and Responsibilities.pdf

Daylight Saving Time begins at 2 a.m. on Sunday, March 10, 2024. Refer to the  Daylight Saving Time Guidefor guidance on reporting time for staff who work during the “spring forward” hour.

The Biweekly Audit identifies variances between reported time and paid time and is run after each biweekly payroll. The report hasn’t been sent out to departments in recent months as updates needed to be made to improve the accuracy of the audit.

Starting with the March 3 – March 16, 2024, pay period, we will resume sending the biweekly audit report after every biweekly payroll.

Departments should review the report the day it’s received to catch pay errors early and get them corrected. Please note, only department time report recipients (timekeepers) who have employees on the report will receive it.

Departments should investigate each employee on the report by comparing the timesheet (Enter Time Page in M-Pathways) to paid time on the paycheck (Gross Pay Registers or Review Paycheck page).

Based on findings, errors are corrected one of two ways (not both):

• Update reported time on the timesheet to reflect correction on the next paycheck,

- or -

• Send a correction form to the U-M Health HR-Payroll Office
• Only if an off-cycle check is required.

ADJUSTMENTS MADE TO THE TIMESHEET AFTER THE PAYROLL RAN WILL SHOW ON THE REPORT AND CAN BE IGNORED.

If you identify incorrect results or experience any issues with the report, email Amanda Louks (alouks), U-M Health HR-Payroll Manager. If you need assistance in reviewing the report, contact your Pay Analyst.