Paid Time Off & Vacation Accruals When Can They Be Used?
Paid time Off and Vacation bank monthly accrual amounts and when an employee can start to use them is different based on employee type, the employee’s standard hours (FTE) and when they were hired.
Below is a table by employee type and the source policy or agreement to reference for details regarding PTO or Vacation accruals and when they are available to the employee to use.
Employee Type
Accrual available for use:
Reference
Non-Bargained for Biweekly Paid
Start of the pay period that includes the 1st of the month
IV., E.
https://michmed-clinical.policystat.com/policy/13005407/latest
Non-Bargained for Monthly Paid
1st of the month
IV., E.
https://michmed-clinical.policystat.com/policy/13005407/latest
AFSCME Bargained for
(All are biweekly paid)
Start of the pay period that includes the 1st of the month
25-1, 5.
https://hr.umich.edu/sites/default/files/afscme-2019-contract.pdf
IUOE Bargained for
(All are biweekly paid)
Start of the pay period that includes the 1st of the month
133.
https://hr.umich.edu/sites/default/files/iuoe-2021-contract.pdf
Trades Bargained for
(All are biweekly paid)
1st of the month
26-6.
https://hr.umich.edu/sites/default/files/skilled-trades-contract-2023-2027.pdf
UPAMM Bargained for
(All are Monthly paid)
1st of the month
XXVIII., D.
https://hr.umich.edu/sites/default/files/upamm-contract-2021-2024.pdf
UMPNC Bargained for
(Biweekly and Monthly Paid)
1st of the month
333.
https://hr.umich.edu/sites/default/files/nursing-contract-2018-2021.pdf
As a reminder, accruals are loaded at the start of each month (an advance) and each employee's reported time is evaluated in the following month to determine if an accrual reduction is needed. Use of unpaid time extended sick, and maternity leave, count against accruals. If a reduction is in order and there aren’t enough hours left over at the end of the month the employee is overpaid. The UM Health HR Payroll Office notifies departments when employees are overpaid due to an accrual reduction and sets up deductions from future paycheck to reconcile the overpayment.
October Payroll Calendar
The October 2024 Payroll Calendar is now available on the MMHR website. To receive Outlook payroll calendar reminders, follow these instructions to add the Outlook calendar Michigan Medicine Payroll Cutoffs & Due Dates.