Employees covered by the UMMAP bargaining agreement are now authorized to use Floating Holiday

The Standard Practice Guide: Payroll Controls provide departmental oversight for the payroll process at U-M. Regarding approval of reported time for self-service and punch/webclock employees, the following two guidelines are relevant:

III. Time Approval: All time reported must be approved by an individual in an authoritative position within the department, prior to the system cutoff for each biweekly or monthly pay cycle. 

VI. Separation of Duties: Departments must establish and maintain appropriate separation of duties to ensure that one individual is not responsible for recording, approving and reviewing payroll transactions. Departments should also have a process to ensure that time data is reported, approved and submitted in a timely manner.

To clarify, these two statements indicate that time approval should be completed by a manager, supervisor, or lead who is familiar with an employee’s time worked and time away. Timekeepers and department admins should not be approving reported time.

Additionally, there should be a separation in payroll responsibilities within departments, so that one person is not responsible for reporting, approving, and verifying the payroll (GPR).

Below, you’ll find a list of pay and timekeeping-related policies and resources to be familiar with and to bookmark. These can be shared as needed with employees and others.

Payroll Oversight and Guidance Bookmarks

• Payroll Controls SPG - https://spg.umich.edu/policy/518.01
• Bargaining Agreements - https://hr.medicine.umich.edu/resources/contracts
• Definitions SPG - https://spg.umich.edu/policy/201.10
• Work Rules and Conditions SPG - https://spg.umich.edu/policy/201.05
• Rest Periods SPG - https://spg.umich.edu/policy/201.52
• Lunch Periods - https://spg.umich.edu/policy/201.31
• Tuition Support SPG - https://spg.umich.edu/policy/201.69