Please be aware of the following:

• Biweekly cut-off on September 7
• The Labor Day holiday will be Monday, Sept. 6. Biweekly cut-off will still occur on Tuesday, Sept. 7, at 10 a.m. Please be sure to have all your timekeeping processes completed BEFORE September 7th to ensure accurate paychecks for staff in your areas (see article below)
• September monthly cut-off is Monday, September 27
• Self-service monthly paid staff will need to have time submitted by 7 p.m. on Sunday, Sept. 26.
• Monthly paid staff in clinics not operating on weekends should have their time submitted by Friday, Sept. 24.
• The monthly OneStaff load will be three days prior to the payroll cutoff on Friday, Sept. 24.
• September 30 off-cycle cut-off for direct deposit
• The last off-cycle in September will run on Thursday, Sept. 30
• Since this is the last day in Sept, the cutoff date AND pay date are both Thursday, September 30

Requests for off-cycle direct deposits is at 11 a.m. on September 30

The September payroll calendar is now available.

All time reporting and approval processing needs to be done before the payroll cut-off morning. There are numerous reasons for this. Here are just a few:

• You may need Payroll assistance reassigning approvals for supervisors who are no longer employed with the organization or responsible for the approval.
• There may be exceptions (errors) that need to be addressed after time admin runs on the reported/approved time
• You may need to check to see how to report time for someone out on Extended Sick leave
• You need to run these queries to audit timesheets:
• MTL_NOT_ON_RPTD_TIME_GROUP (finds staff who have not reported their time yet)
• MTL_RPTD_TIME_NA_GRP (time that’s not approved yet)
• MTL_LVE_BAL_GROUP (check to see that no one is over-reporting their leave banks)
• MTL_RPTD_TIME_VS_STDHRS_BW (ensure time is reported up to standard hours)
• MTL_PAYABLE_TIME_QTY_GROUP (make sure all time goes through to payable time as expected)
• MTL_EXCEPTION_GROUP (check for errors by static group)
• MTL_EXCEPTION_SUPERVISOR (check for errors by supervisor ID)

Mark your calendars to do these tasks no later than the day before payroll runs. Or sooner! You may want to do these steps a couple times during the pay period so that you aren’t trying to do it all at once right before the cut-off.

To find previous editions of Timekeeper Updates, or to request to be added or removed from the Timekeepers Network email group, visit the Timekeeping & Pay on the MMHR website.

If you have further questions, please reach out to your pay analyst directly. If you do not know who your pay analyst is, please check here. We are experiencing a high volume of calls and emails during this time, so we appreciate your patience as we work through this rapidly changing environment to provide you with the most up to date information.