The new FMLA time tracking bank initiative will go live on May 1 (for monthly employees) and May 2 (for bi-weekly employees). If you have not read about this change, view previous editions of the Timekeeper Update and/or find more  information and resources available on the Michigan Medicine HR website.

Thank you to those who attended our recent webinar focused on the FMLA time tracking bank. We received several questions after the webinar and would like to provide clarification on two commonly asked questions.

Q: If an employee already has an FMLA case that is currently open with the HRSC, do we need to open a new one?

A: No, a new case would not need to be opened if the FMLA case is already currently opened. In that event, you should reach out to the HR Leave Management Specialist who is handling that case if you have a question over it. Please remember to wait until May 5th to review pre-loaded FMLA balances and hold off on asking questions about these situations until you have reviewed what has been loaded at that time.

Q: Do I need to have an FMLA case reopened in order to load an FMLA balance for a request that was already approved?

A: No, if an FMLA request was approved in the past you do not need to request that the case be reopened in order for the FMLA balance to be loaded in the new FMLA tracking bank. Work is being done to identify who has received an FMLA approval in the past year, and if they are still in an active FMLA benefit year, their FMLA tracking bank should be pre-loaded with an FMLA balance in the first week of May. Please remember to wait until May 5 to review pre-loaded FMLA balances and hold off on asking questions about these situations until you have reviewed what has been loaded at that time.

If an employee, with an approved intermittent FMLA case, is scheduled/mandated to work an overtime shift and calls in for the shift as an FMLA day, the hours must be tracked and counted toward their 12 weeks of FMLA time. In this instance, “FMT” is to be reported on the timesheet without a pay code, which is normally required when reporting FMLA time. This is the only scenario when the “FMT” tracking code should be reported without an accompanying pay code of some kind (i.e. PTS, ESF, ETW, etc.).

For more information see Family Medical Leave Act (FMLA) on the MMHR website.

The PTO sell back program resumes in May 2021. Employees who are eligible for PTO sell back should submit their Sell Back Form to their department timekeeper or supervisor by Saturday, May 15.

Non-bargained employees, excluding those in ungraded positions, have the option to sell back up to 40 hours of paid time off, as long as 40 hours remain in their PTO bank. Program details may vary for bargained-for employees, and they are encouraged to check the Sell Back Process & Procedure and/or the terms of their collective bargaining agreements.

The May Payroll Calendar is now available.

Find previous editions of Timekeeper Updates, or to be added to or removed from the Timekeepers Network email group, visit the Timekeeping & Pay on the MMHR website.

If you have further questions, please reach out to your pay analyst directly. If you do not know who your pay analyst is, please check here. We are experiencing a high volume of calls and emails during this time, so we appreciate your patience as we work through this rapidly changing environment to provide you with the most up to date information.