Michigan Medicine Timekeeper Update: Oct 21, 2021

November Payroll Calendar

It is unusual for off-cycle cutoff dates to fall outside of Thursdays, so please take note of the two off-cycle cutoffs in November which do not fall on a Thursday:

  • Off-cycle cutoff on Wednesday, November 10
  • Off-cycle cutoff on Tuesday, November 23

The November payroll calendar is now available.

Reporting to the Nearest 1/10 of the Hour

In accordance with the Payroll Controls Standard Practice“All hours of the non-exempt staff member’s schedule, including time worked and non-productive time, must be reported to the nearest tenth of an hour with the appropriate Time Reporting Code.”

The Michigan Medicine Payroll Office will be reviewing all of the available timekeeping resources and making updates to ensure the information reflects reporting time to the nearest 1/10 an the hour where applicable. Updated resources will be available over the next few weeks. 

Daylight Saving Time Ends November 7

Daylight Saving Time ends at 2 a.m. on November 7, 2021. For a complete guide to reporting time for staff who worked during the time change, including detailed instructions for punch and web clock time entry, refer to the Daylight Saving Time Guide.

Holiday Time Reporting Resources

The end of the year holidays are fast approaching. To refresh your memory on holiday time reporting, the holiday guides and accompanying videos are available on the Holiday Time Reporting page. Guides are available by workgroup and provide an overview of holiday rules, time reporting codes, and several examples of various holiday scenarios based on your feedback.

New UPAMM Holiday Video Available! A new video to accompany the UPAMM holiday time reporting guide is now available on the page. 

Timekeeper Tips

Paid Leave hours such as PTO, extended sick or parental leave that are requested to be paid out on an off-cycle check will not be removed from the respective bank balances until the next on-cycle payroll run. Please keep track of corrections you send over for off-cycle pay so you can use that documentation to verify the transactions on the gross pay registers.

  • When entering prior period adjustments, keep documentation of these changes:

          - in case an investigation is needed

          - in case the employee asks about their pay

to use while reconciling the payroll and verifying accurate pay on the gross pay registers

To find previous editions of Timekeeper Updates, or to request to be added or removed from the Timekeepers Network email group, visit the Timekeeping & Pay on the MMHR website.

If you have further questions, please reach out to your pay analyst directly. If you do not know who your pay analyst is, please check here. We are experiencing a high volume of calls and emails during this time, so we appreciate your patience as we work through this rapidly changing environment to provide you with the most up to date information.