Despite the Memorial Day Holiday on Monday, the biweekly payroll will still run on Tuesday and the time entry cut-off is at 10 a.m. (no change from the normal schedule).

All time should be reported and approved by Friday this week. Some departments may need to work on Sunday to report and approve time for Saturday and to run audits in order to make the Tuesday cut-off.

Please do not wait until Tuesday morning to run audit queries for the first time. Below are links to all of our query guides based on the time reporting method you are using.

• Query Guide for Direct Entry Time Reporting 
• Query Guide for Punch & Web Clock Time Reporting 
• Query Guide for Self-Service Time Reporting

NOTE:  The monthly payroll will be running on Thursday, May 26th, so you will not be able to enter or approve any time that day after 10 a.m.

Calculating Remaining Balances

• RPN/PAN recorded in the month of April 2020 does not count against the COVID-19 PTO bank (up to 80 hours). When calculating a remaining balance you will deduct usage from March 13th-March 31st 2020 and usage starting May 1, 2020 to present.
• RSP should also be deducted from the COVID-19 bank balance
• This code represents COVID-19 PTO hours that were used to supplement the Expanded FMLA time (PFL) when it was paid at ⅔ pay starting May 1, 2020.
• RSP was only used in 2020 as the Expanded FMLA time bank ended on 12/31/2020
• Do NOT count RPN/PAN reported under the MOU 639 Contagious Diseases for Bargained for Nurses when determining use of the COVID-19 PTO bank
• A comment should be entered into the timesheet to indicate the use of RPN/PAN under the MOU 639 so those hours can be identified.

Auditing time usage

• The easiest way to audit use of all the COVID time is to use one of the queries below and sort by time reporting code
• ODS_MTL_PYBL_TIME_EMPL_ARC_DUR
• Pulls data for any date range for a single employee
• ODS_MTL_PYBL_TIME_GRP_ARC_DUR
• Pulls data for any date range by static group

Additional Resources:

COVID-19 Time Reporting Resources

HR COVID-19 FAQ

Questions about use of COVID-19 time off banks can be directed to: MMHR-COVID19@med.umich.edu

Questions about time reporting can be directed to: HR-Payroll@med.umich.edu

It is really important to take immediate action when an employee is off work unpaid/unexcused for more than three days. Whether it is a medical case or a disciplinary case departments/timekeepers should contact the HR Solutions Center or their HR Business Partner as soon as possible for guidance on next steps in these cases.

Each situation is unique and should be treated as such which is why there should not be a delay in contacting Human Resources for next steps.  Especially if it seems to be a no call/no show situation.  In some instances the employee may indeed be off for a legitimate reason and there could be a paid or even an unpaid leave of absence that may benefit the employee.

What we don’t want is for an employee to have no pay reported for weeks and weeks and then try to back track on what should have occurred (LOA, etc.) which will likely then negatively impact the employees situation further (overpayments, etc.). Those negative impacts can be avoided by taking the proper actions in a timely manner.

HR Solutions Center 

U-M Health Payroll

The June 2022 payroll calendar is available here.

If you’d like to sign up for the Outlook calendar reminders by adding the Michigan Medicine Payroll Outlook Calendar, follow  instructions here.

Time Reporting for holiday weeks typically brings many questions about how to report time for different scenarios. The U-M Health Payroll Team has Holiday time reporting presentation videos and guides you can print out to help you through this sometimes very busy and tricky time reporting season.

There are many different rules to be aware of for the different types of employees at U-M Health from our bargained for, temporary, non-bargained for, and exempt vs. non-exempt staff groups. No matter how long you have been in a timekeeper or approver role it helps to review the training information to re-familiarize yourself with all the different rules.

Holiday Guides

Amanda Louks, Payroll Manager (or designee) will be available for “Office Hours” to meet with Timekeepers & Approvers once a week.

Office Hours Schedule:

• Thursday May 26, 2022 2-3 p.m. (Topic: Shift Premium Pay) Bring your scenarios!
• Thursday June 2, 2022 2-3 p.m. (Topic: How to Plan Training for New Timekeepers & Approvers)
• Week of June 6-10, 2022 No Office Hours
• Thursday June 16, 2022 2-3 p.m. (Topic: Time Reporting and Mid-Period Appointment Changes)

***NEW LINK

Join Zoom Meeting

https://umich.zoom.us/j/96267171340