The Michigan Medicine Payroll Office is renaming the Michigan Medicine Timekeepers Network to include Approvers since a lot of what we share and send updates about is relevant to Time Approvers too. 

On February 15, 2022 the Michigan Medicine Payroll Office hosted a webinar on the changes to the time entry and approval pages in M-pathways. If you weren’t able to attend you can watch the recording here. 

A Fluid Time Entry web page is available on the Michigan Medicine Human Resources website under Timekeeping & Pay. Here you will find: 

• An overview of what is changing and not changing including an overview video
• Demo videos based on type of time reporter or user at Michigan Medicine
• Link to the Information Technology Services Updated M-Pathways Pages web page
• A link to an  Overview of Changes document
• Draft Communications for staff and Approvers with demo video links
•  Information Technology Services (ITS) will also be sending direct communications to staff based on the type of user they are
• These draft communications can be used as supplemental or on an as-needed basis

As part of the roll out of the new time reporting sheets, virtual labs will be available beginning in March. These are optional to attend, and links will be provided soon. 

• March 2:10 a.m. - 12 p.m. Zoom link
• March 2: 2 p.m.  - 3:30 p.m. Zoom link
• March 3: 12 p.m. - 2 p.m. Zoom link
• March 4: 11 a.m. - 1 p.m. Zoom link

Got Feedback on the new Fluid Time Reporting pages?

Please share your feedback here: Feedback on Fluid Time Reporting

Scenario: An employee's appointment starts or changes in the middle of a week. When viewing the Enter Time page a portion of the timesheet is grayed out due to the change not happening at the start of a week (Sunday). 

1. Prior to Fluid Time Reporting the work around to open up the Elapsed Timesheet (old) was to click the “view by” drop down and choose either view by week or day and enter the date where the change became effective and then click refresh to open up the timesheet.
2. In Fluid Time Reporting (Enter Time page) the work around is:

1. Click the back button to a previous pay period
2. Click on the pay period dates in gold and choose the date of the change on the pop up calendar
3. The day chosen will become the first day on the timesheet and it should open up for time entry

Daylight Saving Time begins at 2 a.m. on Sunday, March 13, 2022. For a complete guide to reporting time for staff who worked during the time change, including detailed instructions for punch and web clock time entry, refer to the  Daylight Saving Time Guide.pdf

All departments must have a system in place that ensures an accurate payroll in accordance with the Payroll Controls Standard Practice Guide. A part of that system is reviewing the gross pay register. The GPR is the final summary of what was paid out in the payroll. Also, remember there is a weekly correction payroll that runs every Thursday evening that will also have a GPR to check. This is an important step for many reasons including to make sure other departments do not accidentally charge your short code.  See the GPR Reconciliation Process for further details.  

If you have further questions, please reach out to your pay analyst directly. If you do not know who your pay analyst is, please check here.